About the Role

As a Team Personal Assistant, you will work closely with the Senior Leadership Team members, providing them with diary management support, helping them to be as effective as they possibly can be and make the best use of their time.

What you will be doing

The key responsibilities in this role involve proactive diary management including organisation and prioritisation of all internal and external meeting and diary arrangements, keeping the directors up to date on any changes and/or additions.  Communication is key in this role and you’ll be communicating on behalf of the directors both internally and externally across all levels.
From time to time, you’ll assist with the organisation of quarterly or monthly off sites and assisting the directors in co-ordinating the agenda, booking rooms, organising the layout and attending on the day to ensure the event runs smoothly.  Part of this may involve booking travel and accommodation where required.  

The role will involve regular interaction with other PA and EAs to ensure all internal meetings run as smoothly and effectively as possible.  Managing diary conflicts, being a creative problem solver to proactively manage the diaries to ensure the best use of time of the directors. 

Part of the role will require raising purchase orders in a timely manner, providing ad-hoc support for Exco members when required to meet the needs of the business.

Skills and experience you will need 

• Extensive experience working in an extremely fast-paced and changing environment is essential in this role

• A can-do attitude, excellent communication skills along with great planning and organisation

• The ability to work on your own initiative and paying great attention to details is a must

• Discretion and understanding of highly confidential issues is key to the role and the successful candidate should be confident in interacting with senior stakeholders

• This role will suit a committed team player who is highly motivated, and someone who likes to take responsibility for the work that they do

As a recognised Top 50 Inclusive Employer in the UK, we know that diversity means success and innovation. We want our workplace to reflect the communities and customer we serve. Being inclusive is part of our DNA; we are all 100% human, and we create a culture where you can truly be yourself.

We’re also not your usual 9-5. We are a dynamic workplace and we want to talk to you about how you like to work.